Fighting Hunger. Sustaining Hope.

Temporary Volunteer Scheduling Coordinator

The Volunteer Scheduling Coordinator is tasked with maintaining adequate volunteer staffing as appropriate for each day, department, and route, and providing assistance to the Volunteer Program Manager. This role is vital to the day-to-day operation of the program, ensuring sufficient staffing for all volunteer positions. 

Essential Functions:  Communications: Communicate with supervisors/drivers to determine volunteer needs. ~ Communicate with Warehouse Lead and Operations Manager when appropriate regarding truck or distribution volunteers. ~ Arrange for substitutes when necessary. ~ Inform supervisors and drivers of changes to staffing. ~ Schedule short-term volunteers, including students, community service, etc. ~ Schedule volunteer groups.

Clerical: Keep track of volunteer sign-outs and update Outlook calendars. ~ Track volunteer hours or arrange volunteers to complete the task. ~ Print monthly sign-in sheets.

Required Skills:

  • Effective written and oral communication
  • Ability to work independently with minimal supervision
  • Proficiency in Microsoft Word, Excel, Power Point, and Outlook
  • Ability to prioritize tasks
  • Positive attitude
  • Ability to work with a variety of personalities
  • Excellent customer service and written/verbal communication skills, including public speaking 

Desired but not required:

  • Familiarity with SignUpGenius
  • Bachelor’s degree in human services, communication, sociology, HR, or related field.
  • Directly applicable experience
  • 1-2 years database experience including report generation  

Terms of Employment: This is a temporary, paid, part-time position. We anticipate 4-5-month assignment. We would like someone to start as soon as possible, but the exact start and end dates of the assignment will be flexible.

Schedule: 10+ hours per week within our office hours of: 8 AM to Noon Monday – Friday; and, 5 PM to 8 PM Monday evenings.  

To apply, please send resume to Monica Clare at mclare@stjoesfoodprogram.org by December 10th.

Donate Today

Consider these gifts: Your time, money, and food.

Host a Food Drive

Help us stock our shelves!

Volunteer

Join the team of volunteers who make it all possible.